What HarborLiving connects, tracks and logs
One service covering the lease records in your PMS, the credentials on your locks, and the record that ties them together for every unit.
Lease management
- Lease templates per community, with addenda for parking, pets and smart lock use.
- E-signature status pulled from the PMS so access is issued only on executed leases.
- Renewal reminders at 90, 60 and 30 days, plus month-to-month flags.
- Deposit and move-out records kept next to the access history for each unit.
- Today
- Leases
- Access
- Audit
Expiring leases
Ojai Court · 96 units
- Expiring in 90 days
- 14
- Offers out
- 9
- 5 viewed
- No offer yet
- 3
- Due this week
Next 30 days
| Unit | Lease end | Renewal |
|---|---|---|
| 118 | 11/30/2026 | Signed |
| 204 | 11/30/2026 | E-sign pending |
| 311 | 11/30/2026 | Notice to vacate |
Access sync
Credentials follow the lease: issued on the start date, extended on renewal, revoked at move-out. Where locks connect through a gateway, changes apply within minutes. Offline locks are updated through No-Tour card encoding or the next scheduled sync, and we show which doors are still pending.
Amenity doors such as the pool gate, gym and package room are grouped into zones and granted with the unit.
- Today
- Leases
- Access
- Audit
Door sync
Bayview Flats
Doors
| Door | Lock | Sync |
|---|---|---|
| Unit B-214 | BE467F | Live |
| Pool gate | XE360 | Live |
| Unit C-102 | FE410F | Card pending |
| Package room | XE360 | Next 2:00 am |
Systems we connect
We connect through API access you authorize, the vendor's published interface, or an integration platform you already license. We don't claim vendor partner status, and we confirm the method for your exact setup in the integration review.
Property management systems
- Yardi Voyager / Yardi Breeze
- Customer-authorized interface access
- RealPage OneSite
- Customer-authorized API credentials
- Entrata
- Customer-authorized API credentials
- ResMan
- Customer-authorized API credentials
- AppFolio
- Scheduled export or licensed integration platform
- Buildium
- Open API (Buildium Premium plan)
Smart locks and access platforms
- Schlage Control BE467F / FE410F
- BLE and NFC mobile credentials; ENGAGE Gateway for real-time or MT20W encoder for No-Tour
- Schlage XE360 series
- Wi-Fi scheduled sync or RealSync real-time mode
- SALTO XS4 Original+ / XS4 One DL
- Unit and common-area doors
- SmartRent
- Properties already on SmartRent Access Control
Self-guided tours and temporary access
Vacant units listed for self-guided touring can receive time-boxed prospect codes, issued by your touring provider such as Rently or Tour24, and revoked automatically once the unit has a signed lease.
Vendors, movers and cleaning crews get single-day codes scoped to specific doors. Each code records who requested it and why.
Data handling and support
- Encryption
- TLS 1.2+ in transit and AES-256 at rest. PMS and lock API credentials are stored encrypted and never shown in the dashboard.
- Role-based permissions
- Separate roles for leasing, maintenance, regional managers and admins. Only admins can issue master or emergency access.
- Audit log retention
- Lease, credential and door events are kept for 24 months by default, adjustable per contract.
- Export and deletion
- CSV export at any time. After the contract ends, data stays available for 30 days, then is deleted.
- Resident privacy
- We use only the resident data needed for access: name, unit, lease dates and contact for credential delivery.
- Support response
- Lockout-impacting issues answered within 1 hour, 7 am to 9 pm Pacific. Other requests within one business day.